Meeting was held at the Christian Family Baptist Church and was called to order at 7:30 PM by President Frank Partee.

Minutes from the Sept. 8, 2015 meeting were read and approved.

Treasurer’s report was read and approved. Question was asked about the cost of the lights and why there is a difference in the cost. It was explained that the cost difference is due to the light output.

Old Business

Update on Potranco road construction was given. Construction is now to start on Jan. 4, 2016.

There was no update on the food bank.

Update on brush pick up. Albert has been in contact with Sylvia from Mr. Rodriguez’s office and was told that the money has been approved for the dumpsters and they are waiting on a date when they can supply the dumpsters. Pastor Rob of CFBC has said there are 2 weekends a month when we can use their property to place the dumpsters so it is a matter of coordinating the time between when the dumpsters will be available and when we can use the church property.

There were 11 spots sold for the flea market for $170.00.

Frank brought up the possibility of collecting parking fee at Potranco Automotive for POA funds. Rudy has not been approached with this idea and it was pointed out that Rudy has an agreement with the bar that they can use his parking lot. It was also mentioned that there could be a liability issue. The discussion was dropped for now.

The Bylaws have been updated and need to be taken to the courthouse to be filed.

New Business

Plans were approved for the corner lot of Grosenbacher and Potranco roads for construction of Excel ER.

Plans for moving in a mobile home on lot 7, 12220 Madrona, and lot 8, 12214 Madrona were approved.

Safety report from BCSD. Richard reported that a meeting with Chico Rodriquez, the Bexar County Sheriff’s Dept, and the traffic control division and the POA is pending. Richard said he will call on Nov. 11, 2015 to follow up for a date for that meeting.

Election of Board Officers will be at the Jan. 12, 2016 meeting.

Open Forum

Mr. Jones commented that due to Amhurst tying in with Coolcrest he is now having flooding issues that he has never had before. Frank suggested that he contact the Bexar County Public Works Dept.

Albert approached Tink A Taco about hanging the Christmas in the trees and was told that would be OK but the electrical outlet was damaged. Albert said he would fix it. It was decided that the lights would be hung at 10:00 AM on Dec. 5, 2015.

Next meeting will be on Jan. 12, 2016.

Meeting was adjourned at 8:20 PM.

CALL MEETING TO ORDER

Old Business.

1. Review and approve minutes of  Sept. 8,2015.
2. Review and approve financial report
3. Update on Potranco Rd. construction.
4. Update on Food Bank activity
5. Brush pick up update.
6. Flea Market/Craft Show and Sale report
7. Bylaws update.

New Business.

1.Review and approval of  Residential Building Plans for Juan Andres and Nancy A. Garcia  12017 Poinciana St..

2.Safety Report from BCSD on Silver Maple St.

3.Election of Board  members at Jan.12, 2016 Meeting.

4. Public comments.

5. Adjourn meeting.

Meeting was held at the Christian Family Baptist Church and was called to order at 7:31 PM by President Frank Partee.

Minutes from the July 14, 2015 meeting were read & approved.

Treasurer’s report was read & approved.

Old Business

A Board Workshop had been held to discuss changing of By-Laws. Changes were recommended but some questions arose and Richard contacted our attorney for clarification.  To change the Deed Restrictions, we would need unanimous approval from all property owners.  In the By-Laws, Section 13.01 addresses changes by majority of a quorum of the membership at two consecutive meetings (15% of property owners or approx. 52 owners); however, there is an alternative.  Under Section 22.102)(c) of the Business Organizations Code, the Board can amend the By-Laws unless the members expressly provide that the Board can not do so which the members have not done.  Richard will do a revision of the By-Laws and then schedule a Board Meeting

Albert reported that Pastor Rob agreed to let us use the church property for a community brush/trash pickup.  Albert has called the Commissioner’s office but has not received a response yet.  Albert/Frank will follow-up on this.

Potranco Rd expansion now slated to start Nov. 2015

New Business

Richard has contacted the Commissioner’s office regarding speeding on Silver Maple and the need for speed bumps.  No response yet.

Open Forum

Mr. Sanchez would like to invite Rick Galindo or his rep to our next meeting and will contact him.

At the corner of White Birch and Silver Maple there is a mobile home that needs skirting.

Flea Market will be Oct 3

Discussion held regarding dues for the POA.  No decision made.

.Next Meeting will be Nov. 10, 2015

Meeting adjourned at 8:40 PM

1. Open meeting, confirm quorum.
2.  Reading of minutes of  Board Work Shop.
3. Reading of minutes of July meeting.
4. Treasurers Report.
5. Committee Reports:  A. Brush/trash pickup ( Albert Siller)  By Laws Committee (Board Members)
6. Old business.
7. New Business.
8. Public Forum.
9. Motion to adjourn.

Meeting was held at the Christian Family Baptist Church and was called to order at 7:30 PM by President Frank Partee.

Minutes from the May 12, 2015 meeting were read & approved

Treasurer’s report was read & approved.

Old Business

Revision of the bylaws need to take the 2011 Legislative changes for POAs into consideration.  There will be a Special Board Meeting on July 28 at 1:00 PM at Richard Garza’s house.to work on proposed bylaw changes.

Deed Restriction changes are currently being tabled.

Flea Market vs Craft Sale – There was very little response to email that Linda sent to Coolcrest residents and Flea Market participants.  We will have both and separate areas for each.  Reservations will be taken if they want to make one.

Potranco Rd. Expansion now delayed till December, 2015

Open Forum

July 18 from 11:30 AM – 3:30 PM there will be a Fish Fry here at the church.  Plates are $10.  This is a fund raiser for the Food Bank Distribution that the church does monthly.  Donations will be accepted.  Contact Pastor Rob at 210-663-2249.  Linda will send out email to Coolcrest residents.

Richard will get the new Food Bank Distribution dates to Linda for posting on website.

The county is getting ready to re-do our roads.

Albert will check with Pastor Rob about using space at the church to set up a community dumpster day through the county & our County Commissioner.

Next meeting is September 8, 2015.

Meeting adjourned at 8:10 PM

Coolcrest POA board members will hold a work shop meeting on 7-28-15 at 1:00 PM at 12107 Bois D Arc.

Agenda:

1. Review and discussion on ledgislative statues passed by the Texas Ledgislature in 2011 that may affect the present or future Coolcrest POA Bylaws.

2. Review and discuss proposed changes to the current Bylaws to present to the members for consideration.

IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS AND OPEN RECORDS ACT, THERE CAN BE NO DECISIONS MADE AT THIS MEETING.

Frank Partee, President, Coolcrest POA inc.

1. Discussion and action on proposed bylaw changes.

2. Discussion and action on updating Deed Restrictions.

3. Discussion and action on Flea Market/ Community Garage Sale/ Arts and Crafts Show and Sale.

4. Open floor to Community events and discussions.

Meeting was held at the Christian Family Baptist Church and was called to order at 7:30 PM by President Frank Partee.

Minutes from the March 10, 2015 meeting were read & approved

Treasurer’s report was read & approved

Old Business

Potranco road expansion now slated to start August.  They will be working 6 days a week to get it done.  Phase 1 – 8 months.  Phase 2 – 8 months.

POA Bylaws revision committee was established to review them and see what needs to be updated and/or changed & report at next meeting.  Members are Frank Partee & Richard Garza.

Deed Restrictions revision discussion suspended for the time being.

Discussion regarding the POA Flea Market resulted in deciding to hold it only twice a year in April and October and to increase space fee to $15.00 plus $10.00 refundable deposit.  Recommendation made to have a craft sale instead of flea market.  Linda will send out feelers to see if there is any interest.  We would have limited spaces and take reservations.  Frank & Richard will contact neighboring subdivisions to see when they hold their garage sales.

New Business

Property at 12208 Madrona is being foreclosed on.  If you want information, let me know and I will forward the email notice I received.

Email received from Gary Rose at SWWC advising us that due to recent rains, the drought restriction for Coolcrest is being lowered to Stage 2.  I will send email to Coolcrest residents.

After prior POA meeting, Ms. Hernandez submitted an email request for a  1 year extension to complete construction on the home at 12154 Manzanita.  Extension was approved to March 15, 2016 and I will send an email to that effect.

Open Forum

Tink A Taco bought the property next door to them.

Bulletin board may be inside the property line but should be grandfathered in.

Next meeting is July 14, 2015

Meeting adjourned at 8:30 PM

1. Reading and approval of March 10, 2015 meeting minutes.

2. Treasurer’s financial report.

3. Report on Potranco Rd. construction.

4. Discussion/action on POA bylaws revisions.

5. Discussion/action on Deed Restriction revisions.

6. Discussion/action on Flea Market

7. Open floor to discussions and complaints.

8. Adjourn.

Meeting was held at the Christian Family Baptist Church and was called to order at 7:35 PM by President Frank Partee.

Minutes from the Jan. 13, 2015 meeting were read & approved

Treasurer’s report was read & approved

Old Business

Potranco road expansion now slated to start the end of April or May

Plans for the house at 12205 Poinciana were submitted by Mr. Blas Ortiz but failed to provide on which lot the house is located or the boundaries to the front and side of the lot.  Frank will draft a response asking for this information.

A bin to hold the deed restrictions was attached to the bulletin board.

Flea Market Dates were set for Apr 11, May 2, Jun 6, Sep 12, Oct 3, and Nov 7 weather permitting. Linda will get the dates to Potranco Automotive.

New Business

Letter will be sent to Ms. Bertha Encino regarding the house under construction at 12118 Poinciana.  Waiver previously granted has expired and house has not been completed.

Deed Restriction sign will be put on the bulletin board.

Trash pickup and taking down the Christmas lights will be Saturday, Mar 14 at 9:00 AM.  Linda will send email asking for volunteers

Discussion held regarding the update of the bylaws.  A majority of a quorum (15% of property owners is a quorum) is needed at 2 consecutive meetings.  Nothing decided so there will be further discussion at next meeting.

Discussion held on deed restriction changes.  Some deed restrictions are outdated and any changes would not affect current property owners.  Attorney stated that 51% of property owners would be needed for these changes.  Frank thought state law said 75% so research needed to clarify this.  Further discussion will be at next meeting.

Open Forum

Frank reminded everyone to follow the rules and wait to speak until recognized by the chair and everyone else to remain silent.

Tracy asked if anyone had ideas for making money besides the Flea Market.  Museum mentioned but it is too costly. Car wash not possible with current water restrictions.  Frank suggested contacting SWWC to add a request to our water bills asking for $1 per month donation.  Linda will contact SWWC.

Mr. & Mrs. Guillauden asked if plans for building a storage & carport must be submitted for approval.  Per Deed Restriction #5, they do.

Ms. Hernandez, owner of property at 12154 Manzanita, asked if she could get a waiver on completion of her house due to problems encountered this past year.  She will submit email request for the board to consider.

Next Meeting is May 12, 2015.

Meeting adjourned at 8:35 PM