1. Review and approval the minutes from January 13,2015
2. Review and approval of Treasurer report
3. Update on Potranco Rd. expansion
4. Update on Mrs. Ortiz e-mail response
5. Update action approved for posting copies of deed restrictions on bulletin board
6.Set dates/times for Flea Market activities

New business
1. Discussion and action on house under construction across from 12205 Poinciana to revoke past wavier of construction time limit of 9 months
2. Discussion/action to place metal Deed Restriction sign on bulletin board
3. Discussion/action for cleaning entrance area at Silver Maple and removing the Christmas lights
4. Discussion/action on bylaws update
5. Discussion/action on Deed Restriction changes.
6. Public forum; Remind everyone to follow the rules on WAITING until recognized by the chair before speaking. Open floor for questions and comments

7.Adjourement

Meeting was held at the Christian Family Baptist Church and was called to order at 7:29 PM by President Richard Garza.

Minutes from the Nov. 11, 2014 meeting were read & approved

Treasurer’s report was read & approved

Old Business

Letter was sent Nov. 13, 2014 to Robert Isley, owner of property at 11905 Grapevine, regarding the violation of Deed Restriction #1 by having a business, Halloween House, on that property this past October..  No response was received.

Portranco Road expansion due to start end of March, 2015

On Nov 15, 2014, a second Deed Restriction violation letter was sent to Mrs. Veronica Ortiz regarding the structure built at 12205 Poinciana.  An email response to that letter was received through the website with the plans for the house attached.  It is a duplex and may be half on the commercial property behind.  This needs to be checked..

The donation of $200 to the church has not been made yet but Frank will do so this week.

Richard has made copies of the deed restrictions & will get a container to hold them and attach this container to the bulletin board.  The deed restriction sign at the entrance will be put back up when the weather improves.

New Business

Burn Ban is back on..

Trash pick up and taking down the Christmas lights at the entrance will be scheduled when the weather improves.  Linda will send an email.

Next Food Drive is Jan. 16, 2015.  Volunteers report to the church at 1:00 PM.  Richard will get the 2015 schedule from Pastor Rob

Election of Officers

Nominations:  There are 11 property owners present who are eligible to vote  All nominations were made and seconded.

President:  Frank Partee             Votes     For 10
Vice President:  Albert Siller       Votes     For 10
Treasurer:  Linda Patillo              Votes     For 0
Richard Garza           Votes     For 10
Secretary  Linda Patillo               Votes     For 10
Sgt. at Arms  Eldon Rhodes       No vote taken as no objection

Open Forum

Mr. Cortinas stated that he contacted the Hwy Dept about reducing speed on Grosenbacher from 35  to 30 mph and has not heard anything.

Question raised as to whether or not Coolcrest is included in the proposed extension of the city limits.  Both Frank & I said it didn’t look like it from the drawing we saw.

Dana Aguirre said that she had set up a Coolcrest neighborhood private website through Nextdoor.  You can use it to report crime, sell items, post lost pet info, etc.  She will send me an email with the information that I will forward to our residents.

Linda will get possible Flea Market dates for this year.

Richard to get with Mr. Navarro regarding a structure that he is building at 12112 White Birch.

Next meeting is March 10, 2015.

Meeting adjourned at 8:07 PM

Agenda

Current Items

• Review and approve the minutes from November 11, 2014
• Review and approve the financial report
• Update on Potranco road expansion
• Update on the food bank distribution

• Update on letter sent to Mrs. Veronica Salas Ortiz on 12205 Poinciana for violation of deed restriction #5, building a structure without prior review of plans and approval by the board.
• Consider making donation to Christian Family Baptist Church for use of the meeting place.
• Need to consider sending the deed restrictions to the property owners.

 New Items

• Burn Ban is in effect for 90 days
• Need to set up a trash pickup and take down the lights
• We had the coolcrest brick sign trimmed down to make it look better.
• Next food drive is January 16.
• Bexar County Code Compliance 210 335 6700
• Election of new officers
• Open the floor to members present for comments or questions.
• Next meeting March 10, 2015.

Meeting was held at the Christian Family Baptist Church and was called to order at 7:35 PM by President Richard Garza.

Minutes from the Sept. 9, 2014 meeting were read & approved.

Treasurer’s report was read & approved.

Old Business

No new update on Potranco Rd. Expansion

Food Bank Distribution on Oct 17 went very well.

New Business

A certified letter and a regular mailed letter were sent to Mrs. Veronica Salas Ortiz at 12205 Poinciana for violation of deed restriction #5, building a structure without prior review of plans and approval by the board.  Mrs. Ortiz has not responded.  A follow-up letter will be sent.

Burn Ban is still in effect until Nov. 14, 2014

Next food drive is Nov 14 and then on  Dec 12

A motion was made and approved to donate $200 to the Christian Family Baptist Church.  We appreciate them letting of us their facilities.

Discussion held on how to make sure property owners are aware of the deed restrictions.  Southwestern Development created the deed restrictions which were then passed to the Property Owner’s Association.  The deed restrictions were extended on January 26, 1999 and would renew automatically every 10 Years.  Richard will make copies and put them in a container up by the bulletin board so that property owners can take one.

Bexar County Code Compliance number is 210-335-6700.

Open Forum

There was a house at 11905 Grapevine that operated a Haunted House around Halloween and charged $3.00.  A letter will be sent advising them that they can not operate a business in the residential area.

Next meeting is January 13, 2015 and the election of new officers will be held

Meeting adjourned at 8:06 PM

November 11, 2014

Agenda

Current Items
• Review and approve the minutes from September 9, 2014
• Review and approve the financial report
• Update on Potranco road expansion
• Update on the food bank distribution

New Items
• Letter sent to Mrs. Veronica Salas Ortiz on 12205 Poinciana for violation of deed restriction #5, building a structure without prior review of plans and approval by the board.
• Burn Ban is in effect until November 14, 2014
• Next food drive are November 14 and December 12
• Consider making donation to Christian Family Baptist Church for use of the meeting place.
• Need to consider sending the deed restrictions to the property owners.
• Bexar County Code Compliance 210 335 6700
• Open the floor to members present for comments or questions.
• Next meeting January 13,2015 for election of new offices

Meeting was held at the Christian Family Baptist Church and was called to order at 7:35 PM by President Richard Garza.

Minutes from the July 8, 2014 meeting were read & approved.

Treasurer’s report was read & approved.

Old Business

Potranco Rd. expansion is now slated to start in Jan. 2015

Lot at 12153 Poinciana has been cleared and the case dismissed by the county.

We sold 11 spaces at the Flea Market.

New Business

A downed speed limit sign on Yellow Birch and a leaning School Bus Stop sign on Silver Maple have been fixed.

Stage 4 water restriction letters were mailed out to residences and there is a burn ban in effect until Nov. 14, 2014

Upcoming food drives at the church are Sept 12, Oct 17, Nov 14 & Dec 12.  Volunteers are needed. Report at 1:00 PM

Next Flea Market will be Oct 4, 2014

If you see lots with a lot of trash, old vehicles, etc, report them to Bexar County Code Compliance at 210-335-6700

If you are having mail delivery issues, contact field mail carrier supervisor Odie Hernandez at 210-543-8237

The owner of the lot at 11912 Potranco Rd. is trying to lease the property and Richard contacted the owner, Gurkirat Bhinder, to advise him of the deed restrictions.  Ms. Neisha Dilelio is considering the property and was also contacted and advised of the deed restrictions.  Approval of the type of business and building plans must be submitted to the Board prior to construction.

Open Forum

Mr. Cortinas of 12315 Bois D’Arc stated that he no longer has any tenants in his apartments The only residents are he & his wife, his in-laws, 2 sons and a daughter.  Richard asked him if would now sign the agreement that in the future, he would comply with all deed restrictions.  He refused.  Mr. Cortinas wanted the deed restrictions changed and was informed of the procedure needed to do that.  Mr. Cortinas will send copies of the documents concerning his eviction of his tenants to Richard..

The next meeting will be Nov 11, 2014.

Meeting was adjourned at 8:05 PM

Agenda

Current Items
• Review and approve the minutes from July 8, 2014
• Review and approve the financial report
• Update on the flea market
• Update on Potranco road expansion

New Items
• Stage 4 water restriction letters mailed out to residences
• Burn Ban is in effect until November 14, 2014
• Next food drive are September 12, October 17, November 14 and December 12
• Next flea market October 4, 2014
• Bexar County Code Compliance 210 335 6700
• Mail delivery issues contact field mail carrier supervisor Odie Hernandez at 210 543 8237
• Next meeting November 11, 2014

Meeting was held at the Christian Family Baptist Church and was called to order at 7:35PM by President Richard Garza.
Minutes from the May 13, 2014 meeting were read and approved.
Treasurer’s Report was given by Frank Partee and was approved.
Old Business
• Water Rate Hike: Information on the meeting held on June 23 in Austin can be found on the CoolCrest POA website under the information tab.

• Food Bank Distribution: May 30 was a success. There were about 200 baskets given out.

• Flea Market: We sold 11 spots on our first flea market held on June 21.

• Speed Limit Signs: We had the county put up electronic speed sensors to give motorist the speed they were driving on silver maple. This was done in an effort to reduce the speed limit down to the 30MPH as stated on the traffic signs. It did help and get motorist to slow down. If we see a need to have them put back up we can contact the county come back out.

New Business

• Deed Restriction Violations: Notices was given to the owner of lot 12315 Bois Darc  that the board was going to meet to determine if a law suit would be filed upon him for his failure to comply to the single family residency deed restriction on his property.

• Next Food Bank Distribution: Dates are July 18, August 15

• Next Flea Market: Tentative date set for September 13, 2014

• Mail Delivery Issues: If you have any issues with your mail deliver contact field mail carrier supervisor Odie Hernandez at 210 543 8237.

• Next meeting will be held on September 9, 2014

Open Forum
• No Discussion

Meeting adjourned at 8:14PM

Agenda

Current Items
• Review and approve the minutes from May 13, 2014
• Review and approve the financial report
• Update on the food bank drive
• Update on flea market 11 spots sold
• Update on the water rate hike

New Items
• Update on properties in violation of deed restriction
• Next food drive July 18, August 15
• Next flea market September 13, 2014
• Mail delivery issues contact field mail carrier supervisor Odie Hernandez at 210 543 8237
• Next meeting September 9, 2014

Meeting was held at the Christian Family Baptist Church and was called to order at 7:45 PM by President Richard Garza.

Minutes from the March 18, 2014 meeting were read and approved.

Treasurer’s report not available as Frank was out of town.

Old Business

Potranco Rd. Expansion is still slated to start Nov. 2014

Lot at 12153 Poinciana – Justice of Peace Court 2 sent letter but it was returned.  Carol Kindle at the County office will have them resend to correct address.

Water Rate Hike Preliminary hearing before State Office of Administrative Hearings is scheduled for June 23, 2014 in Austin.  Representatives from Country Bend Subdivision will represent us.

Food Bank Distribution April 18 was a success. Richard and his son, Eldon, Linda and Albert helped with the distribution.  Future dates and appeal for volunteers will be posted on our website.

Flea Market The final phase of the parking lot redo should be done this week.  Linda and Richard will meet with Rudy at Potranco Automotive to see if June 14 Flea Market can be held.

New Business

Deed Restriction Violations:  A letter was sent to the owner of the property at 11934 Grapevine regarding a storage shed that was installed too close to the front property line and was in violation of the deed restrictions.  The owner has moved the shed and is now in compliance.

Richard asked for everyone to think of a way to let everyone know of the deed restrictions as some people never got copies when they purchased the property.  Linda can send emails with the restrictions attached but does not have every property owners email address.  We could also mail or hand deliver the restrictions to the remaining owners.

Next Food Bank Distribution will be May 30.

Next Meeting will be July 8, 2014 and 2 of the board members will not be there.

Open Forum: 

No discussion

Meeting adjourned at 8:10 PM