Agenda
Current Items
• Review and approve the minutes from March 18, 2014
• Review and approve the financial report
• Update on Potranco Road Expansion
• Status of lot on Ponciana
• Update on the water rate hike
• Update on the food bank drive
• Update on flea market
New Items
• Update on properties in violation of deed restriction
• Board members out on vacation for July 8 meeting
• Next food drive
• Next meeting July 8, 2014
Meeting was held at the Christian Family Baptist Church and was called to order at 7:28 PM by President Richard Garza.
Minutes from January 14, 2014 meeting were read and approved.
Treasurer’s report was read and approved.
Old Business
Potranco Rd. Expansion: Due to expansion of 1604 from Culebra to Potranco, the intersection must be re-designed so project is delayed until Nov., 2014.
Lot at 12153 Poinciana: County is referring the case to Justice of Peace Court for a hearing regarding the dumping of rocks, etc on the lot. Hopefully they will have a court date in the next 30 days.
Water Rate Hike: As of Feb 25, 2014, TCEQ has a total of 695 protests which is more than double what is needed. It will probably be this summer before there is a hearing before the State Office of Administrative Hearings.
Multi-stop Intersection Request: Mr. Franz with the county did a traffic study and there is not sufficient traffic (800 cars in an 8 hr period) to warrant a multi-stop intersection. They have installed 2 new signs on Silver Maple alerting drivers to “School Bus Stop Ahead”. There are 350 cars one way (700 roundtrip) coming from Amhurst through our subdivision. He is checking into posting “No Thru Traffic” signs.
Food Bank Distribution: It was very successful and the POA had 4 volunteers (Angie, Albert, Eldon & Linda) who helped out. There will be another Food Bank Distribution April 18 from 1 – 4 PM. Volunteers needed and Pastor Rob provided a sign up sheet.
Flea Market Dates: Construction on front parking area at Potranco Automotive is still going on so April date is not possible. May 10, Jun 14, Sep 6 and Oct 4 should be good dates. Richard explained that the money is used to maintain the street lights. Mr.& Mrs. Guillaudeu asked about getting a light at Manzanita & Grapevine. Richard explained that the cost was too much – $800 if there was an existing pole and substantially more if a new pole needed. Personal lights are cheaper. Linda will get the Guillaudeu’s the phone number of the man at CPS who handles the lights.
Entrance Sign Repair: Steven Patillo’s friend keeps the cutting saw at a job site. Richard & Albert are willing to go pick it up if we can borrow it. Linda will check this out.
New Business
Attorney: Contract with Attorney Weber was terminated and we signed a contract with Allen, Stein & Durbin.
Fireworks Stand Request: A letter from John Dilbeck, Real Estate manager for Alamo Fireworks was read. They want permission to operate a fireworks stand at the lot on the corner of Potranco & Silver Maple. Sharon brought up that a prior request had been made years ago and the vote taken then was that the POA would never allow fireworks to be sold within the subdivision. It was decided that that decision would be upheld. Linda will send a letter to Mr. Dilbeck with our decision.
Certificates of Appreciation and gift cards were presented to Betty Mize for 17 years as Treasurer and Tracy Pickering as President for 2013.
Open Forum
No discussion
The next meeting will be May 13, 2014.
Meeting adjourned at 8:07 PM
Current Items
• Review and approve the minutes from January 14, 2014
• Review and approve the financial report
• Update on Potranco Road Expansion
• Status of lot on Poinciana
• Update on the water rate hike
• Update on the speed bump/stop sign request
• Update on the food bank drive
• Update on flea market
New Items
• New Legal HOA Council Allen, Stein & Durbin
• Update on property in violation of deed restriction
• Request made by John Dilbeck, Real Estate Manager for Alamo Fireworks Inc.To place a firework stand at the corner of Potranco and Silver Maple.
Meeting was held at Christian Family Baptist Church and was called to order at 7:30 PM by President Tracy Pickering
Minutes from Nov. 12, 2013 meeting were read and approved.
Treasurer’s report was read and approved.
Old Business
Water Rate Hike: We have 111 signatures on the petitions against the water rate hike and combined with 102 email protests and 152 signatures from Country Bend we have a total of 365 which is more than the required 323. Petitions will be mailed to TCEQ tomorrow. When a hearing is scheduled, Linda will let everyone know.
Deed Restrictions: 12153 Poinciana – The county sent them a letter Dec 23, 2013 to remove everything. They will follow-up on Jan, 23. 2014 and if still not in compliance, the county will refer the matter to the courts.
Potranco Rd. Expansion Utilities still being moved. Road construction probably won’t start until summer 2014. Discussion about the damaged entrance sign. It was decided to check into cutting the damaged part off and sealing the remaining bricks. Albert & Richard will check into this.
Speed Bumps: Application denied due to lack of curbed street (Silver Maple) but Mr. Franz is willing to work with us to see if anything else can be done. He suggested school children signs at the corners where children are picked up and asking the Sheriff’s dept to patrol for speeders. He will also check into more speed limit signs as Coolcrest is now a cut through for cars from Amhurst. Suggestion made to ask for stop signs at Bois D’Arc and Eucalyptus. Linda will pursue with the county.
Stop Sign @ Grapevine & Yellow Birch: Sharon said that it is still a problem. Linda will mention this to Mr. Franz.
New Business
Food Bank: The Food Bank will distribute food at Christian Family Baptist Church on Feb 14, 2014 from 2:30 – 4:00 PM. They hope to do this 4 times a year. People needing food must contact Pastor Rob at 210-663-2249 or cfbc@satx.rr.com by Feb 10 to be put on the list. Pastor Rob would like some volunteers from Coolcrest to help that day. Linda will send an email.
Flea Market: We will wait until the March meeting to see how the construction is going at Potranco Automotive.
7 Certificates of Deposit are coming up for renewal. It was decided to move them to a 13 month promotional term with a 1.10% APY rate.
Election of 2014 Officers
Nominations were taken and votes cast by a show of hands. The results were President: Richard Garza 14 votes and Tracy Pickering 1 vote.
Vice President: Albert Siller 14 votes and Tracy Pickering 1 vote
Secretary: Linda Patillo unopposed
Treasurer: B.F.(Frank) Partee unopposed
Sgt. at Arms: Eldon Rhodes unopposed
Open Forum
Mr. Isennock asked if we were still pursing action against the apartments at 12315 Bois D’Arc. Mrs. Aguirre, a neighbor to this property, mentioned several issues that she has had with this owner. As our current attorney has failed to respond to us regarding this matter, it was decided that Linda would send Mr. Weber a termination of contract and then the POA board will contact Allen, Stein & Durbin to discuss this issue.
The next meeting will be moved to March 18, 2014 as the second Tuesday is during Spring Break and people are out of town.
Meeting adjourned at 8:30 PM
Coolcrest POA Meeting Agenda
Jan 14th, 2014
Current Items
Water Rate Petition
Deed Restriction Updates
Speed Bump Update
Stop Sign @ Grapevine/Yellow Birch
New Items
2014 Officer Elections
Meeting was held at Tink A Tako and was called to order at 7:30 PM by President Tracy Pickering.
Minutes from Sept 10, 2013 meeting were read and approved.
Treasurer’s report was read and approved.
Old Business
Water Rate Hike: It was decided that we would protest the water rate hike. This will be done by email, posting on bulletin board, and petition signing event.
Deed Restrictions:
12115 Manzanita- Plans approved
12153 Poinciana- No new action taken by the court yet.
12049 Grapevine- Linda to follow up on this with the county
Potranco Rd. Expansion: Delayed again to sometime during 1st qtr 2014
Speed Bumps: Request prepared. Tracy to check to see if sent.
Stop Sign @ Grapevine & Yellow Birch: Linda sent email to Officer Martinez. Tracy to check with Sharon to see if it is still a problem.
Old Plating Business: TCEQ to test wells & soil by Jan 31, 2014 and remove contaminated soil by Mar. 2014.
New Business
Community Family Bible Food Drive: Pastor Rob has asked for our help distributing food from the Food Bank starting sometime next year. We will get the word out for volunteers.
Possible Meeting Location Change: Tracy to talk with Pastor Rob about meeting at his church.
Open Forum
XMAS Lights & Litter Pickup: November 30 at 9:00 AM
Election of 2014 Officers: will be held at our next meeting January 14, 2014
Meeting adjourned at 8:11 PM
Coolcrest POA Meeting Agenda
November 12, 2013
7:30 PM
Current Items:
Water Increase Updates – Petition Discussion
Deed Restriction Updates
Brush at 12049
Speed Bumps
Stop Sign at Grapevine and Yellow Birch
New Items:
Community Family Bible Food Drive
Possible Meeting Location Change
Meeting was held at Tink A Tako and was called to order at 7:29 PM by President Tracy Pickering.
Minutes from meeting July 9, 2013 were read and approved.
Treasurer’s report was read and approved.
Old Business
Water: Letters have been received with a proposed water rate hike to be effective Jan. 1, 2014. Linda to check with Country Bend POA to see if they plan to fight.
Gravel Trucks: No update yet.
New Attorney: Richard has talked with another attorney & received a contract for us to consider. The Board will discuss later.
Deed Restrictions: 12115 Manzanita – Mr. Cortez stated that he will have drawings to Linda by Sept. 12, 2013
12129 Manzanita – Ms. Saucedo was not present with her plans.
12270 Grapevine – New owner contacted by the county and lot has been cleaned up.
12153 Poinciana – New address was given to the court and the county asked that the case be placed on first available docket.
Potranco Rd. Expansion – Phase I – Now scheduled to start Jan 1, 2014
New Business:
Old Plating Company – Lot cleared and State will now test the soil and water for contaminants.
October 5 Flea Market – Volunteers solicited: Tracy & Sharon 6-8 AM, Richard 8-10 AM, the Gillilands 10-12, and Betty 12-2 PM. Frank Partee may try selling tacos and drinks again. We will now require a $10 deposit to ensure that vendors pick up and remove all their trash. If they do, deposit will be returned.
Open Forum:
Brush – There is a pile of brush on the front easement at 12049 Grapevine that is getting bigger and blocking view from intersection. Linda to report it to the county.
Speed Bumps – Linda to check into getting speed bumps on Silver Maple.
Stop Sign – Sharon reported that cars are still running the stop sign at Grapevine & Yellow Birch. Linda to report it to Officer Martinez.
Next Meeting is November 12, 2013
Meeting adjourned at 8:13 PM
Coolcrest POA Agenda
Sept 10, 2013
7:30 PM
Tink-A-Tako
Current Items:
Water Increase Updates
Gravel Truck Update
New Lawyer Update
Deed Restriction Updates
Potranco Expansion Update
New Items:
Manzanita house septic system
Clean up at old plating company
October Flea Market
Meeting was held at Tink A Tako and was called to order at 7:35 PM by Vice President Albert Siller.
Minutes from meeting May 14, 2013 were read and approved.
Treasurer’s report was read and approved.
Old Business:
Water: Legislation for the transfer of rate making oversight for water increases to PUC was passed.
Deed Restriction Violations: Owners of 12153 Poinciana & 12270 Grapevine had court dates of May 15, 2013 regarding the clean up of their property. Neither party showed. The county has not heard yet what will be done. I will continue to follow up.
Gravel Trucks: Need no thru traffic signs for trucks with certain weight restrictions. Albert to check into this further.
New Business:
Deed Restriction Letters Sent:
12115 Manzanita Plans for buildings in back were not submitted for board approval per Deed Restriction #5. Mr. Cortez was present and will provide plans for storage building & house addition by the next meeting (Sept 10, 2013). The additional cars present in his yard belong to a friend and will be gone by November, 2013.
12129 Manzanita Plans for this building were not submitted for board approval per Deed Restriction #5. Ms. Saucedo was present. This is a storage building with guest quarters upstairs. They are in the process of arranging to move a wood frame house from property on Grosenbacher to this lot and will then stucco it. Richard explained deed restrictions to her in Spanish. She will provide plans at next mtg.
New Attorney: Richard secured the name of a law firm, Allen, Stein & Durbin that handles POAs and will contact them to secure information so decision can be made whether or not to hire them.
Potranco Rd Expansion – Phase I: Has been delayed until Nov, 2013
Flea Market Sept 7, 2013: Solicited volunteers for Flea Market. Linda & Albert 5-8, Eldon 8-10, Frank 10-12 and Betty 12-2.
Open Forum: Nothing raised.
Next meeting is Sept 10, 2013
Meeting adjourned at 8:15 PM